Spreading records, written as the load goes on.
Field, date, product, rate, tonnage, GPS stamp and driver sign-off on every muck, slurry and digestate job. Made on the driver's phone, filed on the Field Passport, ready when the inspector calls.
What a complete spreading record contains.
01 — THE RECORDSix things, every job. Miss one and the record can't do its job when the Environment Agency or a FACTS adviser asks for it.
Field
Which farm, which field, its area in hectares and whether it sits in an NVZ. The record has to point at one field, not "the top block".
Date and time
When the job started and when it was signed off. NVZ rules want the record made within a week of spreading and the date checked against the closed period.
Product
Digestate, slurry, FYM, compost, poultry manure, lime, biosolids — and where it came from. The nitrogen the field is credited with depends on it.
Rate and tonnage
Tonnes or cubic metres applied and the rate per hectare, which gives the kg N/ha that goes against the field's nitrogen budget.
GPS stamp
Position and time captured on the phone at sign-on and sign-off. Proof the driver was in that field on that day, not a photo of a tanker in a gateway.
Driver sign-off
The driver's signature, their pre-start vehicle check, the site risk assessment with the weather on the day, and photos of the job.
Why paper and WhatsApp fail an inspection.
02 — THE PROBLEMMost contractors have a record of sorts: a day book in the cab, a WhatsApp group with the drivers, a spreadsheet in the office. None of it was built to be read by an inspector.
A photo of a tanker proves you own a tanker. It doesn't prove what went on which field.
The record is written after the fact
The day book gets filled in at the kitchen table on Friday. Dates and rates come from memory, so every job lands on a round number — and an inspector knows what a round number means.
There is no proof of where
A WhatsApp photo has a time on it but no field. Nothing ties the tanker in the picture to the field on the farmer's N plan, so the record can't show the 10 m from the watercourse was kept.
It doesn't survive five years
Phones get replaced, chats get cleared, day books go in a drawer. The rules say five years. The FACTS adviser asks in March for last season's, and it isn't there.
How the driver app and Field Passport produce it.
03 — HOW IT'S MADEThe job goes on the diary
Customer, farm, field, product and target tonnage, set in the office in a few taps. It lands on the driver's phone instantly.
The driver opens it in the cab
Pre-start check first, then the site risk assessment with live wind and rain. Works with no signal.
Sign-off in the field
Loads and tonnage, GPS position and time, photos, signature. Done before the next field.
The Field Passport files it
The job joins the field's history with its kg N/ha. Export a PDF or CSV, and the invoice comes from the same record.
Spreading record questions.
04 — FAQThe field and its area, the farm, the date and time, the material (digestate, slurry, FYM, compost, lime), the quantity applied in tonnes or cubic metres and the rate per hectare, the nitrogen it carried in kg N/ha, who spread it, and the site conditions at the time. For an inspection you also want proof of where and when: a GPS position and timestamp at sign-off and the driver's signature.
Five years under the NVZ rules in England. AgriDocker keeps every job on the field's Field Passport for as long as your account is open, so last season's record is one tap away when a FACTS adviser or the Environment Agency asks for it. You can export everything to CSV or PDF at any time.
Yes. The driver app caches the day's jobs and forms on the phone. Pre-start checks, the risk assessment, tonnage and the GPS sign-off all work with no signal, and the job syncs to the office as soon as the phone is back in range.
Yes. Each completed job produces a PDF evidence pack with the field, date, material, rate, GPS position, photos and driver signature, and the same data exports to CSV. Completed jobs also feed the invoice, so the farmer gets a record and a bill that agree with each other.
Let the job write the record.
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